People & Culture Coordinator

Summary

LetsStopAIDS is a Canadian youth-HIV charity that focuses on HIV prevention and knowledge exchange by engaging young people and fostering leadership. Since 2004, we have been creating a global network of youth-HIV leaders.

As the People & Culture Coordinator, you will play a vital role in supporting the Manager of People & Culture with key human resources and organizational development functions. This position offers a hands-on opportunity to contribute to building a strong and inclusive culture at LetsStopAIDS while supporting the growth and engagement of our diverse team.

Responsibilities

• Coordinate and support all stages of the recruitment process, including job postings, interview scheduling, and communications.
• Draft and prepare welcome letters, job descriptions, and related documentation.
• Oversee and enhance onboarding and orientation processes for new staff and volunteers.
• Collaborate with supervisors to ensure a smooth transition for new team members.
• Ensure HR practices comply with applicable employment legislation and internal policies.
• Maintain organized employee files, databases, and HR documentation.
• Prepare materials and presentations for meetings and staff development activities.
• Assist with planning and scheduling meetings, interviews, and project activities.
• Create and manage budgets for people-related projects and events.
• Support the implementation and communication of HR policies and procedures.
• Perform general administrative tasks and support broader organizational initiatives.
• Take on additional duties as assigned.

Qualifications

• Passion for youth empowerment, health equity, and social impact.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Experience or interest in HR, nonprofit, or administrative roles (formal training is a plus).
• Ability to work independently and collaboratively within a dynamic team.
• Proficiency in Microsoft Office and/or Google Workspace; HR software knowledge is an asset.
• Detail-oriented with a proactive approach to problem-solving.

What We Offer

• An opportunity to make a meaningful impact on youth and sexual health globally.
• Collaborative and supportive work culture.
• Skill-building and leadership development opportunities.

LetsStopAIDS is dedicated to being representative of the communities in which we work and live. All interested individuals are encouraged to submit their application.

Dedication

The successful candidate can choose to complete any amount of hours that are relevant to their College/University or High-School program requirements. Additional information regarding availability to complete these hours can be discussed during the interview process.